Join the LMS Team!

LMS Team Assistant

Overview of Role

Life Made Simple Organizing is looking for a hardworking, highly organized individual to lead and support the day-to-day operations of our professional organizing business and team.

This role focuses on managing all the behind the scenes details of our organizing projects and assisting in other administrative projects and tasks. This role requires availability Monday-Friday.


Details

  • Works directly with Owner + opportunity to work with team on client organizing projects

  • Hours: 5-25 hours a week. Hours are based on project demand and fluctuate week to week. This position requires some set hours M-F, but the majority of your days will be independently led based on your tasks and our business needs

  • Status: Part-Time Employee

  • Location: Remote work, work at our storage unit and local errands. Must live on the East Side of Rochester for logistical purposes

  • Compensation: $20/hr with mileage reimbursement

You Must…

  • Be tech savvy and have the ability to quickly learn new systems

  • Be highly accountable and have no hesitation taking ownership over tasks

  • Have extreme attention to detail and natural organizational skills

  • Have a team-centric mentality and are willing to shift gears and step in when needed

  • Have excellent communication skills and never be afraid to voice your ideas

  • Have a can-do, positive, forward thinking mindset and exudes the values of LMS in everything they do

  • Be able to prioritize tasks based on project timelines and manage time wisely

  • Be someone who takes initiative, is a self-starter and works well independently to solve problems

  • Willingness and ability to learn new systems and adapt quickly

  • Be open to a fast paced, continuously improving environment

  • Have a large vehicle with capacity to transport large quantities of items that is always available to you and be willing to commute

  • Have consistent access to an iPad or laptop and be willing to use in this position

  • Be able to work on your feet for extended periods of time, bend, squat, lift, pull and push heavy items

  • Live on the East Side of Rochester for logistical purposes

You Will…

Assist the LMS team in a variety of daily tasks in addition to being trained as an organizer on our team

Product + Project Management:

  • Oversees procurement of organizing products for organizing business: including supply chain restrictions, return windows and solutions 

  • Reviews proposals, photos and product order forms to order product for organizing jobs  

  • Assists in the sourcing of product for organizing jobs 

  • Troubleshooting solutions to get necessary products and supplies by project deadline

  • Uses inventory management system to track all details of products within inventory, keep an accurate stock count and manage counts for upcoming projects accordingly

  • Uses Order Tracker to manage incoming and outgoing return products

  • Independently manages project calendar and product ordering process to ensure team is prepared for job

  • Uploads and names all receipts and invoices to document automation tool, Hubdoc

  • Prepares, organizes and tracks all client product for organizing jobs

  • Processes products used on project to create client invoices 

  • Keeps track of pricing adjustments to stock products and updates Master Client Product Sheet accordingly 

  • Pick up and return products to Target, Walmart, Home Depot, Lowes and Amazon (via the UPS Store), etc. 

  • Schedules donation pickups for clients + completes specialty donation runs

  • Receives, assesses and processes all incoming product shipments

  • Ensures Storage Unit is kept organized and breaks down all boxes/remove debris

  • Keeps job materials stocked and assists in procurement of special job supplies

  • Steps in when needed to deliver product, retrieve donation, and overall supports team

Administrative:

  • Assist in process improvements, maintain SOP’s and other training materials

  • Schedule team events and trainings + assist in prep

  • Other special projects

Marketing + Outreach:

  • Confirm and prep for non-client meetings

  • Schedule routine content such as blogs, newsletters and social posts

  • Maintain google business listing

  • Track and notate key metrics

  • Coordinate the creating, printing and distribution of select marketing materials

  • Coordinate client gift creation and distribution

Organize:

  • Assist on client organizing projects

How to Apply

PLEASE FOLLOW THE DIRECTIONS TO BE CONSIDERED!